Monday Musings: Are you email compliant?
Monday Musings: Are you email compliant?
Almost every business relies on email to communicate with customers, colleagues and suppliers, but now it’s not just enough to send and receive messages. The first email worries were all security based; IT administrators would worry if their company was running an open relay, end-users drowned in a torrent of spam and everyone worried if the next attachment they opened would delete their hard drive or shoot their dog. Now we’ve put most of these worries to bed (and if you haven’t by now, drop us a line!), we face a different problem – compliance. Did you know that if your business is a private or public limited company or a Limited Liability Partnership, the Companies Act 1985 requires your letterhead, order forms and all business emails to include the following details in legible characters:
- Your company registration number
- Your place of registration (e.g. Scotland or England & Wales)
- Your registered office address?
This information should also appear on your company’s website. Failure to comply with these requirements puts your company at risk of a fine. Now, this is easy to manage if there’s only a couple of computers in your organization, but what is you have 20, 60, 100 computers? You may want to check that you are compliant. We’ll wait…
We have partnered with Exclaimer to solve this problem, Exclaimer Mail Utilities not only enables you to comply with these varying and often wide reaching regulations it can also brand, sign and protect all your organization’s email. What’s best is that it does this centrally, cutting down on your precious admin time. We can’t rave about this product enough, if you’ve ever transferred computers you’ll know it can be pain to setup your signatures over and again, and with the peace of mind Exclaimer give you, we think it’s a no-brainer.
That’s it for this Monday. Hopefully you are email compliant! If you’re interested in the solutions mentioned in this musing, contact us on 0845 370 3350 or at sales@agile-it.net. If you’d like to discuss today’s musing, follow us on Facebook or Twitter at www.facebook.com/agileit or www.twitter.com/agileitlimited.